judges form

JUDGE'S FORMS
Out on the coursing field, the Judge(s) mark their scores of individual hounds' runs on an official Judge's Form. Before a course is judged, a Field Clerk should fill out the top section of the Judge's Form with the breed, stake, and course number, and indicate if the course is a placement run-off (as will be discussed below). The form is then delivered to each judge out on the field by another Field Clerk. Because the Judge(s) do not leave the field until their judging assignment is completed (except for a lunch break and "emergencies"), it is a Field Clerk's responsibility to shuttle the forms back and forth between the Judge(s) and the members of the Field Committee handling the trial paperwork. Usually all the Judge's Forms necessary for judging an entire stake or breed are delivered to the Judge(s) at one time in order to expedite the judging process from course to course. Each course of hounds must be scored by the one or two Judges assigned to a particular breed before the next course can be run, and it is the duty of a Field Clerk to collect the Judge's Form(s) from the Judge(s) promptly upon the completion of the judging of each course and deliver this information to other Field Clerks responsible for recording the results on the Record Sheets. Such expediency is essential in insuring the prompt and accurate posting of scores as soon after the running of a stake as possible. However, the collection of completed forms should never interfere with either the judging of a subsequent course in progress or afterwards as the Judge tallies the scores.
When a Field Clerk collects the Judge's Form(s) after each course, the forms must be reviewed for accuracy *and completeness.* A Field Clerk should check each Judge's Form for the following: 1. Proper designation of breed, stake, and course (example: "Afghan, Open, Prelim. 1"). 2. Judge's signature and whether this is judge #1 or judge #2 (usually decided by placing their names in alphabetical order). 3. Proper scoring information. No category should have more than the possible number of points (example: at an A.S.F.A. trial, "Enthusiasm" cannot have more than 15 points awarded). The addition should be correct. Subtraction (for course delay penalties or pre-slip penalties) should be correct. 4. Judge(s) must initial any changes or corrections 5. A total score must appear in the appropriate space, or the Judge should write in "Excused," "Dismissed," or "Disqualified." When excused, dismissed, or disqualified is written, a valid reason for this call must be filled in in the section at the bottom of the Judge's Form.
If errors or omissions are noted, these should be brought to the Judge's attention as soon as possible. Once again, a Field Clerk should deliver the faulty Judge's Form to the Judge on the field, but not while a course is in progress or being scored. (A Field Clerk should never enter the coursing field while any hounds are engaged in a course!) Any error or omission should be pointed out to the Judge. Only the Judge may change or add anything to the Judge's Form. A Field Clerk must not change any Judge's scores. All changes must be initialed by the Judge. Any scoring errors not brought to the attention of the Judge(s) and thus not corrected by a Judge during a trial cannot be corrected by anyone after the conclusion of the trial and will remain as scored. Errors in other trial paperwork may be corrected, however, by the Field Trial Secretary as appropriate after the trial but before the trial results and accompanying paperwork are sent to either A.S.F.A. or A.K.C.
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JUDGE'S FORMS